![]() The more notebooks you have, the harder it is to keep everything organized. Just be mindful of creating notebooks sparingly. Your own notebook structure will be different to this, for sure. Work - Where I store any work-related notes. Basically, any “knowledge” I might want to find in the future. Reference - Where saved articles, book notes, screenshots, quotes, PDFs, receipts etc. Personal - Where I store non-work related notes. Ideas - Any notes detailing ideas I want to save, including article ideas, places I’m hoping to travel to, etc. I chose to create a few other notebooks, however. And if you have a decent tagging system, it’s easy to keep a huge number of notes organized with just two notebooks. This way, you’ll always know where you’re up to. This makes searching a lot easier.Īfter you tag each note in your “CollectionBox”, just move it over to your “Filing Cabinet”. Tip: Avoid placing spaces in your notebook names and tags. If you take this to the extreme, you could create just one other notebook called “FilingCabinet”. Since this new system relies so heavily on tags for organizing notes, notebooks are barely needed. And the harder it’ll be for you to locate notes later on. The more notebooks you create, the longer it will take you to decide where each note belongs. Having all these new notes in a single notebook like this makes tagging quick and simple.Ī Limited Number of Other Notebooks You should create any other notebooks sparingly. It’s far more productive to batch process that tagging every week (or month). Evernote’s New Web Clipper Is The Ultimate Content Saving Toolīut if you haven’t heard, or perhaps didn’t like the Evernote clipper in the past, this is the right time to look into it again. This saves you the hassle of tagging each and every note as soon as you create it. When you create a new note through the mobile app, or grab a screenshot with Evernote’s Web Clipper, these should all be dumped into your “CollectionBox”. This notebook is where you’ll save pretty much all your new notes by default. Tip: Placing a symbol like “-” before the notebook name keeps the notebook at the top of your notebook list. Rename this to something like “-Inbox” or “-CollectionBox” to make it more descriptive. Your Collection Box The most important of your few notebooks should be the initial notebook created for you when you set up your Evernote account. These new notebooks are simply a way to organize everything extremely broadly. You, however, might choose to have only two or three. Problem solved.įixing Your Notebook Problem If you have a complex system of notebooks, your first challenge is to narrow these down to as few as possible.īefore I reorganized my own account, I had over 40 individual notebooks. You can also nest these tags, and assigned several tags to each note. You can assign descriptive, searchable tags to each note to help granularly organize your notes. Luckily, Evernote has a third organizational tool: tags. Īs your library of notes grows, these problems are almost guaranteed to turn your otherwise organized notes into a complete mess. If you have a note that’s relevant to two notebooks… tough. Second (and most frustrating) is that you can only place each note in one Notebook. But you can’t have a child folder within another child folder. ![]() In other words, you can have a child folder within a parent folder. This means your organizational structure can only be one level deep. It’s probably a hangover from organizing your files on Windows in the same way.īut Evernote’s notebooks and stacks have two main problems. When most people start using Evernote, they fixate on these notebooks and stacks. These are like parent folders to help better organize your notebooks. These are like “folders”, where you save individual notes. ![]() It’s pretty simple, but you need to understand it to get the most out of the app.įirst off are notebooks. ![]() And it’s a solution that can work for anyone, no matter how many notes you’re trying to keep on top of.Įvernote has three layers to its organizational structure. You’re just organizing your notes in a way that can’t be scaled. Trying to find a specific note? You may as well try to find a fart in a windstorm.īut remember, the problem doesn’t rest with Evernote here. But that meticulous notebook structure is now nothing more than a blight on your existence. You’ve been using Evernote for years, with your entire life stored on your account.Įverything used to work so well.
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